- January 15, 2025
- Posted by: Chris Croft
- Category: News
Understanding Ontario’s Bill 190 and How IES Consulting Helps Employers with Electronic Postings Compliance
In an increasingly digital work environment, staying compliant with regulations is essential. For Ontario employers, Bill 190 has introduced significant changes regarding mandatory postings. One of the most notable shifts is the allowance for certain required information to be posted in a “readily accessible electronic format.” As straightforward as this sounds, achieving compliance can be complex. This is where IES Consulting comes in, offering expertise to help organizations fulfill their obligations efficiently and effectively. In this blog, we’ll dive into what Bill 190 requires and how IES Consulting can simplify compliance for employers.
What is Bill 190?
Ontario’s Bill 190, “COVID-19 Response and Reforms to Modernize Ontario Act,” was enacted to provide greater flexibility for businesses by allowing mandatory workplace postings to be displayed electronically. Traditionally, employers were required to physically post certain workplace information on bulletin boards or other visible areas, accessible to all employees. However, with Bill 190, employers now have the option to meet their posting obligations digitally, as long as specific conditions are met.
Requirements for “Readily Accessible Electronic Format”
To comply with Bill 190, Ontario employers need to ensure two main criteria are met for digital postings:
- Clear Direction to Access Information
Employers must provide workers with instructions on where and how to access the digital postings. Without clear guidance, employees may be unaware of their rights, regulations, or workplace policies, which could result in non-compliance. - Easy Accessibility in the Workplace
Information must be posted in an electronic format that employees can readily access in the workplace. This could mean having the information available on a company intranet, shared drive, or another digital platform that all employees can reach from workplace devices.
These conditions are essential to satisfy the intent of the legislation—ensuring that critical information remains visible and accessible to all employees, regardless of the format.
Challenges Employers May Face with Electronic Postings
Switching to digital postings offers flexibility but can present challenges, such as:
- Choosing the Right Platform: Not all electronic systems are equally accessible. Employers need to select platforms that employees can easily navigate without barriers.
- Ensuring Consistency Across Workplaces: Organizations with multiple locations or remote employees must guarantee consistent access for everyone.
- Staying Up-to-Date with Legislation: As regulations evolve, employers must keep their postings current to remain compliant.
How IES Consulting Can Help with Compliance
We’ve developed specialized software designed to simplify compliance, ensuring you meet all new reporting requirements quickly and efficiently. Our intuitive system removes the burden of navigating complex regulations and keeps you focused on what matters most—your business. At IES Consulting, we specialize in guiding Ontario employers through regulatory requirements, ensuring that they meet Bill 190’s electronic posting standards effectively.
- Customized Compliance Audits
IES Consulting offers compliance audits to assess whether your current electronic posting methods meet the standards set by Bill 190. We analyze your systems, recommend necessary adjustments, and provide actionable steps to achieve compliance. - Employee Training & Communication
Effective digital postings require clear communication. IES Consulting helps you develop training materials and guidelines so that employees understand where and how to access electronic postings. Our training programs empower employees to stay informed and engaged with workplace policies and their rights. - Ongoing Compliance Support
Regulations change, and so do digital platforms. IES Consulting provides ongoing support to keep your organization compliant with the latest requirements. Our team regularly reviews our electronic posting system to ensure it stays in line with legislative updates, minimizing risk and promoting continuous compliance.
Conclusion
Transitioning to digital postings under Ontario’s Bill 190 allows employers to modernize their approach to mandatory workplace information. However, achieving compliance requires careful planning, implementation, and continuous management. With IES Consulting, employers in Ontario gain a trusted partner who understands the nuances of Bill 190 and offers tailored solutions to keep your organization compliant. Reach out to IES Consulting today to learn how we can help streamline your electronic posting process and support a compliant, well-informed workforce.
Contact us today to let IES take the hassle out of electronic reporting or to schedule a software demo.